The United States Geological Survey (USGS) Experienced Services Program (ESP) was established to create a unique partnership to help solve the workforce issues facing government agencies. The USGS ESP connects experienced workers (age 55+) to provide scientific, technical, and administrative services in support of the USGS mission. The experienced workers participating in the ESP are referred to as ?enrollees? and are not employees of USGS or National Experienced Workforce Solutions (NEW Solutions). NEW Solutions is the ESP non-governmental organization responsible for administrative aspects of the ESP, and the enrollees work under USGS direction based on the functions in this job description. USGS ESP enrollees benefit from the opportunity to mentor and to engage in gainful project-based work, and to undertake meaningful tasks using their experience and talent to contribute to the environment, the national economy and their own financial security. A background security investigation may be required prior to start date. Location, hours and hourly pay are noted in this position description. USGS ESP positions are meant to provide temporary support with this position being funded for approximately 2080 hours at 30-40 hours per week. (this is subject to change based on budget and other factors).
Must live within local commuting distance of the Menlo Park area (South of San Francisco) and willing to work onsite at the USGS office at Moffett Field, CA. |
Qualifications:Minimum of 15 year(s) of experience in Property, Equipment and Vehicle management OR AA Degree in Business Accounting, Administrative Management - Experience required with Windows, Apple Macintosh, MS Word, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook, Adobe
Duties:The position will assist the Administrative Officer and ESC to ensure that administrative procedures and controls in the immediate and subordinate offices are applied appropriately as it relates to ESC Property and Fleet Management and Records Management. Work impacts the accuracy and reliability of the office and of further processes. Work may also affect the way that others in the organization store, receive, and transmit information. Ensuring that actions follow financial, legal and administrative requirements and regulations. - Develop and maintain accountability and security procedures for property and equipment according to USGS regulations and policies. Serve as vehicle manager. Assure preventative and corrective maintenance is performed and electronic records and kept up-to-date and organized. Prepare vehicle usage reports. Advise management on appropriate action for repairs and replacements. Maintain files on all vehicles to consolidate date of lease, vehicle identification numbers, and maintenance schedules. 50%
- Establishes, updates, and maintains office records of various types. Purges, and disposes of office records/files in accordance with regulations and procedures. Maintains file plan in accordance with regulations. Inventory records in many formats including paper and electronic media. Prepare records boxes with inventoried records, including in the box required NARA forms/paperwork. 20%
- PUses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Assists in developing look and format of reports and in identifying and solving problems in existing methods or procedures. Assists in developing training aids for use by office members and providing them with hands-on-training. May create elementary macros to simplify and expedite assignments and provide instructions on their use to others in the office. Performs simple troubleshooting of system and/or software problems encountered by co-workers. Transmits and receives documents and messages electronically using network or internet connected personal computers. 20%
- May perform other administrative or financial management duties such as reconciling transactions, running reports from automated software, preparing invoices for payment, etc. 10%
Other:- There will be some mandatory training to obtain clearance for access to computer systems. Ethics and Records Management Training are also mandatory.
- DOI/USGS training in Property and Vehicle Management procedures and systems.
USGS, Department of the Interior and National Archives and Records Administration (NARA) training.
DOI Mandatory Training as required
- Travel Requirements: Possibly travel to the Pasadena, CA and Seattle, WA offices to inventory property, vehicles and records.
- Overnight travel: 2-3 trips, 2-3 nights in a week
- Air travel anticipated: 2-3 trips, 2-3 nights in a week
- Rental cars: Authorization of rental car will be determined at the time of travel arrangement
- Government Vehicle Training: Drivers License, Driver Safety Training that can be accomplish on the job.
- Health and Safety Considerations: DOI Safety and Occupational Health Overview
- Physical requirements: Standing, sitting for long periods at a computer, lifting boxes up to 10-12 pounds, driving government owned vehicles.
|