Legal Administrative Assistant - Trusts & Estates

UB Greensfelder LLP is a full-service, Am Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

UB Greensfelder has an opening for a full-time Legal Administrative Assistant in our Trusts & Estates Practice Group. This position will assist attorneys to help steer the delivery of legal services with the use of technical skills and manage workflow processes. We are looking for a professional that understands the importance of quality service and wants to join a collaborative team environment.

Responsibilities Include:

• Preparing, editing, and proofreading various estate planning documents for internal and client distribution.
• Electronic time entry, billing and dictation.
• Electronic client file maintenance (NetDocs).
• Interfacing with firm clients regularly.
• Maintaining attorney calendars, travel arrangements, processing and managing expense reimbursements.
• Overall assistance with Trusts & Estates processes and various other administrative tasks as assigned.

Qualified Applicants Will Have:

• 3+ years legal/law firm experience working in Trusts & Estates, strongly preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Excellent time management and organizational skills with ability to meet deadlines in a fast-paced environment.
• High attention to detail, ability to proofread and format legal documents.
• Strong communication skills, both written and verbal.
• Ability to be resourceful and efficient while handling a high volume of competing priorities.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs.  If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.