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ACCOUNTS PAYABLE & PAYROLL SPECIALIST

JOB SUMMARY:
Under the general supervision of the County Finance Director, the Accounts Payable (A/P) & Payroll Specialist performs duties in support of the County accounts payable and payroll operations. The position is responsible for processing the weekly accounts payable and bi-weekly, multi-departmental payroll functions in accordance with the County’s policies and procedures.

Performs a variety of technical accounts payable duties including coding, computation, and entry of accounting transactions into the County’s automated fund accounting system. Processes and distributes payments on a weekly basis. Prepares a variety of A/P reports for County Commissioners, Elected Officials and Department Heads.

Ensures payroll transactions are entered and reviewed for accuracy, transmits payroll electronically to third party payroll processor, prepares transfers for benefits and employee deductions, and researches payroll issues when necessary. Prepares a variety of payroll reports for Elected Officials and Department Heads. Functions as the primary payroll information resource for Elected Officials, Department Heads, managers and County employees.

PRINCIPAL JOB DUTIES:

Accounts Payable:

The following are to be done in accordance with established procedures or policies:

Oversee Accounts Payable process.
Using chart of accounts, determine for subsequent review the proper coding for entering accounting transactions into the accounting system.
Review work of A/P data entry personnel. Notify personnel of incorrect or incomplete accounting documentation and request revised paperwork or additional information.
Answer questions concerning payments, deadlines, etc., and procedures used to process transactions by department.
Process final Accounts Payable payments.
Prepare weekly Warrant Register for Board of County Commissioner approval.
Prepare and distribute compile A/P reports on an as needed basis.
Prepare monthly A/P reports for publication.
Maintain vendor records.
Perform cash receipting for certain cash payments to the County, to include, but not limited to grant reimbursements, judicial payments, telephone billings, and other miscellaneous payments. Transmit payments to the County Treasurer with proper account coding.
Administer Budget/Finance section of County website.
Other accounts payable duties as assigned.

Payroll:

Oversee Payroll process.
Act as liaison between Finance and Human Resources Departments with respect to payroll-related matters.
Review and verify electronic timesheet information for accuracy and completion.
Prepare bi-weekly payroll in accordance with established procedures or policies.
Review computation of wages and deductions for entry to third party payroll processor.
Review adjustments to pay related to previous errors or retroactive increases. Maintain records associated with all payroll adjustments.
Review payroll tax payments to assure they have been done according to regulations.
Keep current on all tax rules and regulations.
Prepare semi-annual Payroll reports for publication
Review and prepare for approval and payment of payroll-benefit related invoices
Other payroll-related duties as assigned.

MINIMUM JOB REQUIREMENTS:

REQUIRED EDUCATION:

Associates Degree in the Accounting/Bookkeeping field or any equivalent combination of education and training/experience which would provide the required knowledge, skills, and abilities to perform the job.

REQUIRED EXPERIENCE:

Strong understanding of accounts payable processing, practices and procedures. Two to three years of A/P experience preferred.
Strong understanding of payroll processing practices and procedures. Two to three years of payroll experience preferred.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES:

Accounting - Ability to learn a variety of bookkeeping and accounting principles, techniques, procedures, and methods. Individual in this position must have knowledge and understanding of payroll processing practices and procedures.

Integrity – This job requires being honest and ethical.

Attention to Detail – Job requires being careful about detail and thorough in completing work tasks.

Dependability – Job requires being reliable, responsible, and dependable, and fulfilling obligations.

Independence – Requires developing one’s own ways of doing things (within accepted rules and policies of the County), guiding oneself with little or no supervision, and depending on oneself to get things done. Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimal direction.

Cooperation – Requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. Must be able to maintain courteous and effective working relationships with the public, county departments, co-workers and other agencies.

Lead – Must be able to direct or instruct others in proper practices and procedures in a supportive way. Interpersonal and some decision-making skills are essential.

Equipment - Must be proficient in the use of computers, 10 key calculators, fax machines, scanners, and copiers.

Software - Must be proficient in the use of accounting software applications. Knowledge of Springbrook and/or Paylocity is desirable. Must be able to utilize spreadsheet software programs such as Excel

Clerical - Must be able to perform at a basic level in typing, filing, and other general office skills. Must have the general knowledge of office practices and procedures.

Customer and Personal Service – Ability to accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives including effective written and oral communication; ability to keep customers, subordinates, peers, and supervisors informed; and the ability to listen. A high level of professionalism and confidentiality. Understand, interpret, and communicate complicated policies, procedures, and protocols.

Mathematics - Must be proficient in mathematical, analytical, and problem solving skills. Also, must have the ability to make mathematical computations rapidly and accurately.

Financial Analysis & Research - Research, compile and summarize a variety of information and statistical data and materials; prepare clear and concise reports, correspondence and other written material.

NECESSARY REQUIREMENTS:

Must pass background check: Criminal
Conviction of a crime will not be an absolute bar to employment

Required legal authorization to work -
United States citizenship or legal authorization to work in the United States

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit and stand for long periods of time; use hands and fingers to handle or feel; and reach with hands or arms. The employee is required to: stand, walk, bend, twist, stoop, kneel, or crouch. Must be able to respond to the customers’ needs and perform tasks requiring extensive hand and eye coordination. Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects. The employee must frequently lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Ability to work extended shifts and the ability to work in stressful situations.

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax/scan machines. Ability to tolerate and be productive in a quiet to moderate noise level in the work place.

SUPERVISORY: There are no supervisory duties related to this position.

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties, and responsibilities. Clear Creek County provides reasonable job-related accommodations for disabled persons.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).