Front Desk Administrative Assistant - Part Time

Our Ideal Front Desk Administrative Assistant - Part Time:

Are you detail-oriented? Have great customer service skills? Can you communicate well with people in person, by email, or on the phone easily? Want to work for a company with a strong mission of helping children with special needs?

Interested?

If this sounds like you, please apply today!

Founded in 1995, Achieve Beyond nationally meets the needs of children by providing the highest quality of pediatric therapy and autism services. Our providers and administrative staff are dedicated to our mission of helping children and families and we are looking for smart, innovative, and driven candidates to join our team. Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards.

Job Summary:

We are looking for a dynamic, professional, and hardworking Part time Front Desk Administrative Assistant to join our growing team. This role will work directly with all persons in the Fairfax office as a point of contact for front desk coverage, calls, mail, faxes, and materials. This role is an in-office position.

Essential Duties and Responsibilities:

• Collect referrals via phone and email for pediatric therapy services and document referrals accordingly
• Ensure morning scheduled therapy sessions are occurring as planned, find session coverage as needed
• Answer front desk phone and distribute emails, mail, faxes, UPS, and other deliveries as necessary
• Monitor and maintain positive employee morale for office staff and therapists
• Maintain the appearance/cleanliness of the office (kitchen, reception area, conference room, etc.), light cleaning of fridge, wipe down of high traffic areas throughout the day and organization of the storage room
• Effectively communicate any known office related issues to manager to ensure all issues are resolved in a timely fashion
• Other duties assigned by manager

Our Mission:

At Achieve Beyond: We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.

Qualifications and Other Requirements: 

• Associates/Bachelor’s degree or prior office administrative experience
• Bilingual Spanish preferred
• Ability to multitask, prioritize and use time efficiently
• Excellent organizational skills, attention to detail and interpersonal skills
• MS office programs, MS excel experience a plus

Physical Requirements:

• Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events.
• Must be able to remain in a stationary position for prolonged periods of time up to 90% of the work day working on a computer/electronic device.
• The ability to observe details at close range (within a few feet of the observer).
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Benefits Include:

• Comprehensive medical, dental, and vision coverage, and 401 with employer match
• Short- and long-term disability coverage as well as life, flex spending, and commuter benefits
• Paid time off, sick time, and holiday pay
• Various Employee Discounts on Entertainment and Equipment
• Educational reimbursement and referral bonuses
• Structured initial training.
• Monthly administrative events and so much more!
• Compensation: Part-time hourly non-exempt $20-22 per hour
• Hours: Monday-Friday 8:30am-12:30pm. This position is in office.

 

Job Description is Subject to Change.

This job description is subject to change at any time. 

Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding  race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.