Human Resources Assistant

UB Greensfelder has an opening for a full-time Human Resources Assistant to join the Human Resources Department in the St. Louis office. This position will work closely with other members of the department across multiple HR functions. This is an in office position that is eligible for occasional remote work after an initial onboarding period. 

UB Greensfelder LLP is an AM Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Position Responsibilities Include:

• Posting and maintain job advertisements, importing resumes into applicant tracking system, screening applications, sourcing active and passive candidates and coordination of interview schedules for all posted positions.
• Completing reference, background checks and degree verifications for candidates.
• Assist HR Manager with preparation of materials for new hire orientation. 
• Assist with open enrollment process and puling employee demographics as needed.
• Provide reconciliation report to Benefits & Payroll Manager.
• Assist with preparation of local office events (health screenings, flu shots, United Way Campaign, etc.)
• Maintain firm tax gift list for annual reporting purposes.
• Obtain and analyze statistical data for various reporting requests.
• Edits and maintains all HR materials including benefit summaries, brochures, and firm intranet pages, as directed.
• Assist Benefit & Payroll Manager with payroll functions as needed.
• Assists with other Human Resources projects throughout the year as assigned.

Qualified Applicants Will Have:

• At least 3+ years administrative experience working in a professional services environment, required.
• High degree of accuracy, attention to detail and confidentiality.
• Ability to balance multiple competing priorities in a sometimes fast paced environment.
• Excellent communication skills, both written and verbal.
• Advanced computer skills; Microsoft office suite and PDF program (Adobe/Kofax) required. Basic knowledge of HRIS systems, preferred but not required.
• Knowledge of Human Resources principles and concepts, modern office practices related to time management, business correspondence, recording keeping and file management.
• Proactive problem-solving skills and resourceful thinking.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs.  If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

Equal Opportunity Employer