Personal Assistant

The President of a global luxury consumer goods company is seeking a sophisticated, experienced Personal Assistant with superior organizational skills and strong operational aptitude to provide personal support in the office in Tribeca.

 

Responsibilities:

• Serve as the primary point of contact and right-hand to the principal, managing all personal and business-related matters with discretion and professionalism.
• Complex calendar management, meeting coordination, scheduling, email, and phone correspondence.
• Handle all communications, organize, prioritize, and appropriately handle documents, emails and sensitive, confidential information and ensure action/attention required is addressed.
• Detailed and thorough travel coordination and itinerary planning for both domestic and international, including the logistical arrangements with drivers.
• Schedule meetings based on a complex calendar(s).
• Maintain an awareness of the executive's obligations to anticipate needs.
• Personal Assistant responsibilities include booking reservations, coordinating personal travel, managing events, picking up/dropping off dry cleaning, gift buying, etc.

 

Qualifications:

• Minimum of five years’ experience supporting a in demand executive.
• Comfortable working in a high-paced, dynamic environment, adapting to changing needs.
• Serve as gatekeeper to manage correspondence, screen telephone calls, and respond quickly and accurately to voicemail or email messages.
• Arrange, confirm, reschedule, and follow up on personal and professional appointments.
• Research, compile information, and prepare reports; summaries and reply to inquiries.
• Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events.
• Prepare correspondence; compose/respond to emails and invites.
• Run errands, both business and personal.
• A global citizen with significant travel experience and a refined sense of taste and style.

 

Schedule:

Generally, Monday – Friday, with Friday. Flexibility to work additional hours and weekend days as needed.

 

Compensation:

Compensation of $150,000+ with excellent benefits offered. The principals are committed to offering competitive compensation for the right candidate.

 

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

 

#indmps

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.