Executive Assistant to President

Office-based role in Boston, MA

Our clients are seeking an experienced and polished Executive Assistant to support their President. This role requires a detail-oriented and poised professional with a solid skillset in Microsoft Outlook, Adobe, and PowerPoint. The right candidate adeptly provides C-level support and is an anticipatory right-hand to the President.

 

Responsibilities:

• Serve as the POC between the President, execs, and internal/external stakeholders
• Manage complex calendars, meetings, and appointments, maximizing efficiency
• Handle calls, messages, correspondence, and draft professional communications
• Produce high-quality, accurate reports, minutes, agendas, spreadsheets, presentations, charts, and briefs
• Arrange domestic and international business travel
• Process monthly expense reports
• Maintain detailed contacts lists, capturing and organizing essential information
• Code secure files and records, maintaining confidentiality
• Develop and maintain an organized documentation and filing system
• Assist with office upkeep, facility coordination, technical support, and mail
• Provide support for special projects
• Partner with HR to coordinate staff training and events
• Document and streamline office processes and procedures

 

Qualifications:

The clients are seeking a polished and mature professional who can represent the President in any setting and capably anticipates needs.

• 6+ years of proven experience as an Executive Assistant supporting a CEO, President, or C-Suite executive
• Bachelor's Degree or relevant certification preferred
• Exceptional organizational and time management skills; able prioritize and plan effectively
• Strong problem-solving abilities and attention to detail.
• Understands discretion and confidentiality
• Strong sense of office management systems, procedures, and technology
• Advanced proficiency in Microsoft Office 365 (especially Outlook, Excel, and PowerPoint) and Adobe Acrobat.
• Strong written and verbal communication skills
• High EQ with a positive attitude
• Adaptable
• Comprehensive background check required

 

Schedule:

Monday to Friday, 9:00 am to 5:00 pm, with flexibility for extended hours and weekend work as required.

 

Compensation:

Base compensation of $125,000 - $150,000 offered, commensurate with experience.

Great benefits package including an annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays, and paid parking at the office.

 

To Apply:

To apply, please submit your cover letter and resume at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted for immediate interviews.

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.