Executive Personal Assistant to Chairman
Executive Personal Assistant to the Chairman – Downtown Milwaukee Real Estate Development Firm – In Office, 5 days per week
A well-established real estate development firm based in downtown Milwaukee is seeking a proactive, professional Executive Personal Assistant to support the Chairman with daily administrative needs, reports and presentations, marketing campaigns and some personal and household-related matters. This position will be a key role in assisting the Chairman in a variety of ways, including drafting correspondence, assimilating and preparing detailed reports and Power Point decks, and occasional driving, errands, and liaising with house staff. The ideal candidate will enjoy a hands-on, highly collaborative business partnership and will thrive in an environment that values the classic role of a Executive Personal Assistant in a traditional office setting. This position is onsite, in office five days per week.
Responsibilities:
- Provide comprehensive administrative support to the Chairman, acting as a true business partner in all matters
- Act as a gatekeeper for calls, emails, and correspondence, including drafting emails, memos, and letters
- Plan and prepare for meetings and events, including coordinating logistics such as scheduling, confirming attendance, arranging rooms, and managing technology and meals.
- Support with project management, preparing meeting and marketing materials, and assisting with highly detailed proposals, reports, and presentations
- Assist with personal tasks, including driving the Chairman, running errands, and helping with matters related to the home
- Handle personal arrangements, including reservations, acquiring tickets, sending gifts, and organizing personal events
- Assist in coordinating domestic and international travel, preparing itineraries, and reconciling expenses
Qualifications:
- At least five years of professional experience in an executive or personal assistant role
- Bright, highly tech savvy, and quick on the uptake
- Strong interpersonal skills and an intuitive approach to supporting an executive in both professional and personal matters.
- Discretion, loyalty, and a high level of professionalism
- Experience working closely with C-suite executives
- Proficient in Microsoft Office Suite and other technology tools; fast and accurate typist; able to take live dictation.
- Some financial acumen, with the ability to prepare basic spreadsheets.
- Excellent organizational skills, with a strong ability to track deliverables and follow through on tasks
- Flexibility and a willingness to do whatever it takes to make the day run smoothly, including providing personal support as needed
- Bachelor's degree preferred but not required; at least two years of advanced education is required
Schedule:
- Full-time, in-office, Monday to Friday from 8:30 am to 5:30 pm with occasional flexibility for extra hours as needed
- This is an in-office position; remote work is not an option.
Compensation:
- Competitive annual salary of up to $95,000, depending on experience, plus a generous year-end performance bonus
- Comprehensive benefits package, including:
- Medical, dental, and vision insurance
- Life insurance
- Long- and short-term disability
- Health Savings Account
- Flexible Savings Plan
- 401(k) with employer match
- 15 days of paid vacation, 8 paid holidays
- Paid parking (in structure)
Immediate interviews available. Flexible start date.
To Apply:
Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted, and immediate interviews are available.
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