Executive Personal Assistant

Are you a highly skilled and discreet Executive Personal Assistant with a strong professional background and impeccable judgment? A lovely professional couple on the Upper West Side is seeking an exceptional EPA to support their personal lives. This is a wonderful opportunity for a NYC-based professional to take on a pivotal, long-term role.

 

We're looking for someone with an ownership mentality and a flexible, "can-do" approach, ready to seamlessly integrate into a busy household.

 

Key Responsibilities

• Serve as the right hand to busy a busy couple with demanding jobs; handle tasks on their behalf to free up time for them.
• Expertly coordinate complex schedules, appointments, and personal records.
• Manage all aspects of household operations, from services and repairs to deliveries, errands, and tech management.
• Plan and oversee events, ensuring every detail is well executed.
• Research and book domestic and international travel arrangements, providing detailed itineraries. This occasionally requires real-time support when there is a delayed or cancelled flight.
• Oversee mail, online orders, gifting, correspondence, and other essential administrative tasks.
• Maintain meticulous financial oversight and adherence to budgets.
• Work closely with corporate EAs and existing household staff (Nanny, Housekeeper) for optimal coordination.
• Cheerfully attend to the preferences of the principals.

 

Qualities

• 3-5+ years of dedicated EA/PA support to high-level executives, with a preference for Executive Assistant experience.
• Strong judgment & discretion: an innate ability to exercise sound judgment and maintain strict confidentiality in all matters.
• Skill Set:
  • Exceptional organizational skills and meticulous attention to detail.
  • Proactive and clear communication (written and verbal in English).
  • Highly tech-savvy across Microsoft, Google, Mac, PC, and Adobe suites.
  • Strong internet research capabilities and excellent NYC area knowledge.
• Character: Mature, problem-solver, practical, budget-conscious, and possesses a relentless "can-do" attitude.
• A strong team player who thrives in a collaborative environment.
• Experience supporting professionals with young children is highly valued.
• Valid US driver's license and comfort with public transportation for errands.

 

Work Environment:

• Location: Mix of on-site (1-2 days/week) at the Upper West Side apartment and significant remote work (3-4 days/week).
• Primarily Monday-Friday business hours with flexibility both required and given.
  • You will have 1–2 early morning or evening calls with the principals each week, support an average of 2–3 events per month, and be available for occasional weekend work.
• Occasional local travel within the Tri-State area.

 

Compensation and Benefits

• Annual base salary of $130,000 to $150,000 commensurate with experience.
• Annual discretionary bonus, paid medical/dental/vision insurance, retirement account, 20 days PTO (2 weeks family-discretionary and 2 weeks PA-discretionary), 12 paid holidays, 7 sick days, and more.

 

 

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