Sharp Family Assistant
A dynamic and fast-paced executive family with school-aged children and two large dogs, based in Midtown Manhattan, is seeking an experienced, full-time Family Assistant.
This is an exciting opportunity for a capable and energetic professional who thrives in a warm, high-functioning household. The ideal candidate will bring a balance of administrative expertise, personal assistant experience, and a natural affinity for supporting children and family life.
Responsibilities Include:
- Manage complex calendars, appointments, and household correspondence
- Oversee family schedules and coordinate closely with the household and nanny teams
- Handle travel booking, itineraries, and last-minute logistics with ease
- Provide backup childcare support when needed (must enjoy working with kids)
- Track and reconcile expenses, manage receipts and reporting
- Coordinate medical, dental, and veterinary appointments
- Organize social events from casual dinners to larger gatherings
- Run errands, purchase thoughtful gifts, and maintain inventory as needed
- Proactively identify and resolve issues with a discreet, can-do attitude
Ideal Candidate:
- 5+ years in a Personal Assistant, Family Assistant, Executive Personal Assistant, Chief Stew, or luxury concierge role
- Strong administrative and organizational abilities with excellent follow-through
- Comfortable balancing structure with flexibility in a fluid environment
- Polished, personable, and proactive with strong written and verbal communication skills
- Familiarity with NYC and a confident, safe driver (license required)
- Discreet, professional, and able to anticipate needs before they arise
- Willingness to travel locally and domestically as needed
Schedule:
Monday through Friday, general business hours with flexibility for occasional evening or weekend needs.
Compensation & Benefits:
Base salary of $135,000–$175,000 depending on experience. Comprehensive benefits include a discretionary annual bonus, health insurance stipend with plan choice, 401(k), PTO, and paid holidays.
Apply now to become an integral part of our team!
To Apply:
Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted. Immediate interviews and hire are available.
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