Scanner Office Coordinator

Maron Marvel's devoted attorneys and staff work in synchrony to climb higher, smarter, and faster to elevate national litigation risk management. Our lawyers are focused on winning by being fearless, loyal, efficient, and steadfast. We are equally committed to making the world and legal profession better through dedicated DEI, community service, and attorney development work.

From the start, Maron Marvel attorneys had a passion for superior work product, a distinctive culture rooted in mass tort litigation, and an obsession with exceptional client service. Today, with over 100 attorneys in 14 offices in 12 states, Maron Marvel is best-in-show in national litigation risk management and mass tort defense. The firm serves as national, regional, and trial counsel to Fortune 500 companies with multiple operations located in the most dangerous plaintiff jurisdictions in the country. Maron Marvel's clients come from the energy, construction, manufacturing, technology, transportation, insurance, and liability-related industries. In addition to mass toxic torts, the firm also offers legal services concerning commercial disputes and liability-related defense.

Maron Marvel has an immediate opening for a Scanner Office Coordinator. The Scanner Office Coordinator is responsible for managing the scanning and digital organization of physical documents to ensure timely and accurate recordkeeping. This position plays a key role in maintaining document integrity, supporting departmental workflows, and ensuring proper handling of confidential information. The coordinator may also provide general administrative support and assist with other office functions as needed. This is a temporary position. 

Key Responsibilities:

• Operate scanning equipment to digitize a variety of documents, ensuring accuracy and image quality
• Organize and prepare documents for scanning, including removing staples, repairing torn pages, and sorting batches
• Index and file scanned documents into the firm’s document management or records system in accordance with naming conventions and retention protocols
• Monitor scanning queues, troubleshoot errors, and ensure timely completion of assigned projects
• Maintain scanning logs and records of work performed
• Handle sensitive and confidential information with discretion
• Coordinate with multiple departments to prioritize and manage document scanning requests
• Assist with organizing and archiving physical files as needed
• Maintain equipment by coordinating service calls and performing routine maintenance (e.g., clearing jams, replacing toner)
• Support general administrative or office operations, including supply inventory, mail distribution, or receptionist backup when necessary 

Qualifications:

• High school diploma or equivalent required
• Minimum of 1–2 years of office, administrative, or scanning experience preferred
• Proficient in Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems is a plus
• Excellent attention to detail and strong organizational skills
• Ability to manage repetitive tasks efficiently and accurately
• Strong interpersonal and communication skills
• Ability to handle confidential materials with discretion
• Capable of lifting and moving boxes or files up to 25 lbs