Legal Administrative Assistant - Intellectual Property

UB Greensfelder currently has an opening for a full-time Legal Administrative Assistant for the Chicago office supporting attorneys on Intellectual Property matters.

UB Greensfelder LLP is an AM Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

This position will assist attorneys to help steer the delivery of legal services, with the use of technical skills and manage work flow processes. We are looking for a professional that understands the importance of quality service, contributes in a team environment and who is willing to continually learn and grow with our Firm.

Responsibilities Include:

• Supporting the IP department, including the electronic docket (Pattsy), monitoring attorney dockets for deadlines, reviewing and generating special docket reports.
• Typing, producing, editing, and proof-reading various legal documents and correspondence.
• Electronic time entry and billing, calendaring/scheduling, processing and managing expense reimbursements.
• Electronic client file maintenance (NetDocs).
• Contact with client and various other administrative duties for the IP group as assigned.

Qualified Applicants Will Have:

• Intellectual property related legal experience in a law firm environment.
• Trademark and patent prosecution experience preferred.
• Proficiency in Microsoft Suite, specifically Outlook, Word, and Excel required.
• Experience with electronic docket management strongly preferred.
• Experience with producing, reviewing, and formatting legal documents Microsoft and Adobe.
• Excellent attention to detail, organizational, proofreading, and customer service skills.
• Effective communication skills, both written and verbal.
• Strong teamwork skills and the ability to prioritize workflow in a fast-paced environment.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs.  If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.