Clinic Supervisor

SUMMARY:

This evolving position is located in the Operations Division with the Oklahoma City-County Health Department (OCCHD).  The Clinic Supervisor is primarily responsible for supervising and coordinating the activities of the clinical setting and providing or ensuring the provision of nursing services to clients.  The incumbent may function in a clinic setting or may perform the duties of the job in various off-site locations.  The employee performs the duties of the job under the auspices of physician's orders (protocols).

 

PRINCIPLE DUTIES AND RESPONSIBILITIES:

This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD's mission, vision, and strategic goals.  This summary is not meant to be all-inclusive, thus, other related activities or tasks may be assigned.

 

This position functions at the leadership level (Tier 3) as defined by the Council on Linkages Core Competencies for Public Health Professionals. An emphasis on the following domains is important in this role:

• Data Analytics and Assessment Skills
• Policy Development and Program Planning Skills
• Communication Skills
• Health Equity Skills
• Community Partnership Skills
• Public Health Sciences Skills
• Leadership and Systems Thinking Skills

 

ESSENTIAL JOB FUNCTIONS:

1. Supervises and guides clinic nurses and indirectly supervises subordinate clinic staff.
2. Supervises clinic activities and evaluates the work performance of clinic staff.
3. Administering work assignments.
4. Supervising employee activities by direct observation and review of job products.
5. Monitoring and evaluating employee performance, attendance, and leave utilization.
6. Completes performance evaluations on clinic staff including any discipline.
7. Maintains supervisory documentation and files on all employees supervised, including training, performance counseling, attendance, time and leave.
8. Reviews all timesheets against leave requests and supervisory documentation to ensure timesheets are properly completed before approving.
9. Documents all overtime worked by FLSA employees and ensures payment of overtime at time-and-a-half or compensable time off is taken within the operational guidelines.
10. Ensures that incident reports are completed and submitted on all incidents in a timely manner.
11. May facilitate community presentations and/or attend community meetings at the direction and approval of the Executive Team.
12. Responsible for the TB Control Clinic and staff working at the West clinic location.
13. Manages clinic resources and completes a variety of reports.
14. Administers clinic procedures.
15. Ensure adequate clinic supplies are on-hand for general clinic operations.
16. Resolves client complaints.
17. Performing physical and development examinations and assessments.
18. Performing venipuncture and collecting specimens.
19. Determining appropriate treatments and immunizations.
20. Administering treatments and immunizations.
21. Counseling caregivers.
22. Documenting charts.
23. Compiling data and generating reports.
24. Actively participates in staff development and in conjunction with the immediate supervisor, establishes goals and objectives for clinic staff.
25. Provides substantial assistance with planning and continued evaluation of services in a major public health program.
26. Maintains standards of professional and public health nursing and assures that services are rendered according to OCCHD policies and state regulations and laws.
27. Confers with the immediate supervisor and interprets program needs of the community.
28. Participates in planning and providing orientation and in-service education for staff.
29. Participates in meetings and conferences as a representative of Public Health Nursing.
30. Provides input to the immediate supervisor concerning guidelines and orders, process action teams, TQM issues, Risk Management and Safety issues, HIPAA Records Information issues, etc.
31. Documents according to established guidelines.
32. Utilizes the nursing process (assessment, planning, implementation, and evaluation) to provide program specific and/or population-based services.
33. Communicates with employees, clients, and with the public.
34. Drives to various locations to perform job duties as needed.
35. Completes required training in support of duties and responsibilities of this position.
36. May serve as a preceptor for an intern.
37. At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team (i.e., Bioterrorism Response Program).  Also, as a member of the Emergency Preparedness and Response Program Team, the employee is required to complete all necessary emergency responder training and may be designated as a member of the first-responder team.
38. In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.

 

QUALIFICATIONS/REQUIREMENTS:

-Valid Oklahoma Registered Nurse License required

-BSN

-Five years professional nursing experience required

-One year of supervisory experience preferred

-Valid Oklahoma driver license required

-Certified in CPR

 

SKILLS AND ABILITIES:

-Skill in performing physical examinations

-Skill in using appropriate medical tools and equipment

-Skill in analyzing, evaluating, and solving problems related to clinic operations

-Skill in resolving inter-professional and intra-disciplinary problems

-Skill in communicating effectively with co-workers, community, and persons of various diverse backgrounds both orally and in writing using tact and diplomacy

-Comprehensive knowledge of and the ability to practice within the scope of the Nurse Practice Act

-Knowledge of the principles and practices of professional public health nursing

-Basic knowledge of epidemiology and the ability to understand and interpret basic data

-Ability and willingness to follow established policies, procedures, guidelines, and orders

-Ability and willingness to maintain confidentiality

-Ability and willingness to develop and maintain effective working relationships

-Ability and willingness to follow safe working practices and procedures

-Ability and willingness to assume responsibility for work product

               

WORKING CONDITIONS:

-Primarily indoors in climate-controlled building

-No smoking or use of non-smoking tobacco products is allowed at any time while conducting OCCHD business or in OCCHD vehicles

-No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on OCCHD business

-Subject to driving off-site in varying weather to perform job duties

-Subject to exposure to infectious diseases

-Subject to prolonged periods of standing and/or walking

-May be required to wear protective equipment

-Required to wear a HEPA Filter mask; thus, limited facial hair is allowed

-OSHA category: performs tasks that involve exposure to blood, body fluids or tissues

 

 

PHYSICAL REQUIREMENTS:

-Arm/hand steadiness and finger dexterity enough to perform procedures such as venipuncture and injections, to draft documents and to fill out forms, make entries in charts, etc.; by hand or using a keyboard

-Vision enough to read hand or machine-generated data, instructions, reports, markings labels, etc., and gradation markings on syringes

-Flexibility and coordination enough to operate a motor vehicle as needed

-Flexibility and strength enough to lift objects weighing up to 35 pounds, and move and carry equipment and supplies weighing up to 20 pounds

-Flexibility enough to bend over exam table, stoop to pick up objects from floor etc.

-Speech and hearing enough to communicate face-to-face and via telephone

-Ability and willingness to be fitted for and wear a HEPA Filter mask

 

WORKING RELATIONSHIPS:

This position requires frequent contact with various personnel to give and receive information, as well as with clients/caregivers to provide services.  The employee also may have contact with state and community agency employees, hospital and clinic personnel, physicians, and other health care workers in the community.  The incumbent interacts with a broad spectrum of socio-economic groups.  Tact and diplomacy are required in the performance of duties.  The employee may be required to interface with hostile persons on occasion.

 

SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY:

The employee performs the job duties under the supervision of the immediate supervisor with responsibility for coordinating the activities of a specific nursing area including supervises and guides clinic nurses and evaluates the work performance of clinic nurses; supervises clinic activities and manages resources and completes a variety of reports.  Work is performed under physician's orders (protocols).  Work product is subject to both specific and general review, for attainment of objectives and conformance with policies and procedures.  The employee receives general administrative direction, and exercises independence and sound judgment in the performance of job duties and responsibilities.  Although this position has no direct accountability for any money or materials, the employee may make recommendations which result in the expenditure of significant funds.

 

OTHER DUTIES AND RESPONSIBILITIES:

-Must have an operating vehicle available for use when field duties are required

-Will be compliant on recommended immunizations required by the CDC as a healthcare worker and as defined within the score of Emergency Response within 30 days of hire.  Exceptions accepted with documented medical or religious accommodation.  OCCHD will provide vaccinations at not change to employee.

-May be required to work outside of regular business hours or assigned shift hours due to job responsibilities

 

BENEFITS:

• As an employee of the Oklahoma City-County Health Department, you will enjoy comprehensive benefits which consists of:
• 15 days per year of annual leave
• 15 days per year of sick leave
• 15 paid holidays annually
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Retirement plans: Defined Contribution Plan and 457 Deferred Compensation Plan

 

Interested candidates should apply online at www.occhd.org.  Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select "apply".  You will be directed to our Career Center.  Get started by uploading your resume with your profile.  Otherwise, click "skip" to continue.  The first step is to register with the Career Center, again you will click on apply for an active position. You may search for open positions by name or select "show all positions."  You may select "view" to read the details regarding the position.  Again, you will click on "apply now".   You will be directed to the second step of the application process.  Please complete the entire application.  Do not substitute a resume for your employment history.  You may attach a cover letter, resume, and an official transcript, if applicable.  You will save and complete your application.  You will be directed to the final step of answering job specific questions, if applicable.  Once you have finished the process, you should receive a message stating, "Successfully applied".  You will also receive an email stating your application has been received for the position you selected.  If you do not receive this message, then there has been a step not completed.  You will need to review your record. The position will be open for 30 days or until filled.  Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.

 

Successful candidate subject to background check, reference verification and drug screening.

 

AA/EOE