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Accounting Specialist A/P

The Accounting Specialist – Accounts Payable is responsible for processing all invoices accurately and closing AP for month end on time. 

 

Duties/Responsibilities: 

  • Responsible for coding and processing of A/P invoices, reviewing for proper documentation and approval 

  • Review and reconcile monthly vendor statements and reach out to vendors on discrepancies to resolve 

  • Distribute invoices to appropriate personnel for payment approval. 

  • Day-to-day follow-up and maintenance of non-approved invoices. 

  • Efficiently and accurately enter all data into the accounting program, including image scanning. 

  • Expense report review and processing according to the company expense reimbursement policy. 

  • Prepare and process daily funds requests and weekly check runs, including onsite or mail delivery. 

  • Establish and maintain vendor files that include current W9 and proper payment terms. 

  • Analyze early pay opportunities to maximize discount capture. 

  • Responsible for timely month-end close of Accounts Payable that includes A/P accruals. 

  • Manage the A/P Aging, resolve any issues, and report overdue payable status to the manager. 

  • Support monthly, quarterly, and year-end close processing, including reports, reconciliation support, and 1099s. 

  • . Performed other duties as assigned. 

 

Required Skills/Abilities:  

  • Excellent verbal and written communication skills. 

  • Ability to work independently. 

  • Strong problem-solving skills. 

  • Excellent verbal and written communication skills. 

 

Education and Experience: 

  • High school diploma or GED. 

  • Associate degree preferred. 

  • Experience of 3 years in Accounting. 

  • Knowledge of Microsoft Office (Word, Excel, and PowerPoint). 

 

Physical Requirements:  

The physical demands described are representative of those that an employee must successfully perform.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

Employees must regularly lift and/or move up to 15 pounds.   

 

Work Environment:  

The work environment characteristics described are representative of those an employee encounters while performing the essential job functions. 

  • Employees regularly work in an office environment.