Timekeeping Analyst
Position Scope:
Under general direction, from the Billing Supervisor or their designee, the timekeeping analyst will perform a variety of duties relating to timekeeping. This position will serve as the agency's technical lead for electronic timekeeping. Subsequently, this position will be responsible for reviewing and processing employee timecards/sheets, providing accurate and timely responses to requests and identifying and recommending effective and efficient process improvements, and providing accurate and timely solutions for our timekeeping software. This is a hybrid position, with trips to the office in Brawley, California.
Essential Duties:
- Review all electronic timecard entries for accuracy. Research and follow-up on all errors and/or discrepancies with Respite Care Providers.
- Analyze and evaluate data recorded on paper timecards compared to data entered electronically into the timekeeping software to ensure consistency.
- Identify, resolve and follow-up with all incomplete and/or incorrect timesheets ensuring completion and accuracy.
- Review, monitor, and reconcile time and attendance information within the electronic time management system.
- Responsible for software-related trouble shooting of technical problems encountered.
- Ability to explain and/or teach all Respite Care Providers the use of the timekeeping software.
- Maintain ongoing communication (verbal and written) with respite services department, clients, the regional center, human resources, and payroll departments.
- Work independently to accomplish tasks and meet assigned deadlines.
- Assist with creating and/or generating timely reports and updates as required by using applicable software or program tools.
- Ensure timekeeping actions meet standards and regulations established by state and federal entities.
- Ability to function proficiently with the designated respite system & any other related accounting/payroll/billing system; ensuring billing related information is entered and maintained accurately.
- Continuously strive to provide excellent customer service, interpersonal communication and serve as a source of accurate information.
Secondary Duties:
- Assist in other administrative areas of the organization when needed.
- When called upon will assist with other billing and payroll duties.
- Accurately perform general clerical functions in a timely and orderly manner.
Education, Experience and Skills Required:
- High school graduate or equivalent (GED) plus post-secondary education in accounting, business administration or related fields of study.
- Two to four years of experience in time and attendance.
- Working experience and knowledge of billing and/or accounting principles (2-3 years).
- Fluent in English and Spanish languages is required.
- Knowledge of HCM and Payroll systems. Proven ability to master multiple software platforms required.
- Attention to detail and accuracy.
- Ability to communicate complex data clearly.
- Ability to read, write and communicate effectively in English and Spanish.
- Must possess exceptional organization skills, be detail-oriented, and have the ability to work independently to manage your time to meet deadlines.
- Ability to type 30 wpm and do basic business arithmetic.
- Practical application of MS Access, MS Excel, MS Outlook, MS PowerPoint, MS Word, and QuickBooks for a Windows environment is required.
- Ability to use standard office machines such as a personal computer, calculator, copier, fax machine, telephone, etc.
- Valid California Driver's License.