Executive Assistant

UB Greensfelder currently has an opening in our Cleveland office for an Executive Assistant to the Practice Group Leader of the Long Term Health Care Group, who will perform a blend of high level administrative and legal support tasks. 

UB Greensfelder LLP is a full-service, Am Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

The Executive Assistant will be the Group Leader's "right-hand person" enabling the Group Leader to advance Group initiatives and goals.  The Executive Assistant will assist the Group Leader with crucial day-to-day tasks allowing the Group Leader to focus more on complex legal matters, client development and leadership functions.

Responsibilities Include:

• Keep Group Leader's calendar and in-box organized.
• Manage scheduling for the Group Leader.
• Prioritize and respond to email communications received by the Group Leader.
• Draft, review and send communications on behalf of the Group Leader.
• Track progress on various matters and manage information flow within the Group.
• Work closely with the Accounting Department on billing matters and keep up-to-date records on billed, paid and outstanding client invoices so that the Group Leader can communicate clearly with clients on billing matters and address any issues.
• Organize and prepare for meetings.
• Learn about the Long Term Care industry to better assist the Group Leader as well as client preferences.
• Producing, editing and proofreading various legal documents and correspondence.

Qualified Applicants Will Have:

• Excellent written and verbal communication skills, with a strong attention to detail.
• Superior time-management skills with the ability to meet deadlines in a fast paced environment.
• Strong organizational skills and the ability to keep others organized.
• Interpersonal skills; ability to work with all levels of staff, associates, partners and clients.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.

All candidates remain highly confidential.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our Lateral Integration Program ensures the successful transition of new attorneys into the firm. From our management team, to colleagues to professional staff, we are dedicated to helping our new attorneys effectively integrate their practice to maximize their opportunities at our firm. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

UB Greensfelder offers an outstanding benefit package which includes: medical/dental/vision, 401(k) with employer contribution, short and long term disability plans and life insurance. Additional perks include:

• Integration and formal mentor programs
• Seminar and CLE expenses
• Professional development hours and training programs
• Part-time and hybrid work options
• Paid Parental Leave and Parental Support Programs
• Domestic partner benefits
• Reintegration Program with ramp down/up periods
• Well-Being Program focusing on physical, financial, emotional and social health
• Business casual work environment

Equal Opportunity Employer