Legal Support Supervisor

UB Greensfelder LLP is seeking a full-time Legal Support Supervisor to supervise Legal Administrative Assistants in the St. Louis and Southern Illinois offices. This role will be filled in the St. Louis office and is eligible for occasional remote work after an initial onboarding period.

UB Greensfelder LLP is an AM Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Responsibilities Include:

• Supervise Legal Administrative Assistants (LAAs) in St. Louis and Southern Illinois offices. Supporting day-to-day workflow management, overflow assistance, time off requests, assignment management and occasional employee relations issues with the support of others in the HR team.
• Approve all time off including vacation, emergency absences, Hour for the Month, etc. and coordinate appropriate Floating LAA coverage for team assignments if needed.
• Assign Floating LAA coverage and coordinate special projects with Floating LAAs.
• Monitor and balance LAA workload, making assignment changes when necessary do to office moves, workload, workflow, etc., in coordination with HR & Recruiting Manager and appropriate PGL.
• Assisting with the development and implementation of LAA training, development and LAA succession planning.
• Review administrative processes, identify inefficiencies, and make recommendations for changes when needed.  Work with all members of technical and administrative departments and various practice groups to establish successful firm processes.

Qualified Applicants Will Have:

• 10+ years of experience in similar supervisory legal support role in a law firm setting.
• Prior background in administrative practices with knowledge of both litigation and transactional administrative functions.
• In depth experience with Microsoft Word, Excel and PDF programs required.
• Experience with document management systems required.
• Strong organization, prioritization, and multi-tasking abilities. 
• Ability to work in high-pressure situations with multiple/conflicting priorities. 
• Excellent interpersonal, communication, and presentation skills. 
• Ability to interact effectively with employees at all organizational levels.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs.  If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.