City Manager

PURPOSE OF THE CLASSIFICATION:   

Under general policy guidance from the City Council, acts as chief administrative officer of the City.  Plans, organizes, integrates, fiscally controls, directs, administers, reviews and evaluates the activities, operations, programs and services of the City of Muskogee; serves as top appointed executive in the City, responsible for carrying out the policies, procedures and programs determined by the elected City Council; ensures development and execution of the municipality’s strategic plan and budget; ensures City government operations and functions effectively serve the needs of Muskogee residents and other stakeholders, while complying with applicable laws and regulations.

ESSENTIAL TASKS:

• Provides oversight, and long term planning for the City of Muskogee in conformance with goals and objectives of the City Council.
• Ensures all laws, provisions of the City Charter, personnel rules and policies, Merit and Civil Service System rules and regulations, and acts of the Council, subject to enforcement or by officers subject to his/her direction and supervision, are faithfully executed.
• Develops and implements City operational policies; ensures the public is advised of and employees understand and comply with newly adopted policies. 
• Assists and supports the economic development of the community, including but not limited to retail development and other City initiatives.   
• Pursuant to the Charter, appoints, suspends or removes all city employees and appointive administrative officers.  May authorize any administrative officer who is subject to his/her direction and supervision to exercise these powers with respect to subordinates in that officer’s department, office or agency.
• Directs, manages and supervises the daily operations and administration of all departments, offices and agencies of the City, except as provided under the Charter, and may delegate responsibilities. 
• Performs general administration of the Merit System subject to the rules and regulations of the Merit System and the proper rules and regulations approved by the Council.  May properly delegate the details of this work to subordinates and the several department heads.  Shall appoint a custodian of all personnel records.
• Provides oversight and preparation of the annual budget, capital improvement plan (CIP) and related trust authorities in a timely fashion.  Council shall be advised as to the financial condition and future needs of the City on a regular basis, including a complete report on finances and administrative activities of the City at the end of each fiscal year.
• Makes periodic inspections of City facilities and operations, and provides City Council with regular updates and reports. 
• Plans and evaluates management staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the City’s personnel rules and policies.
• Prepares agendas and attends all meetings of the City Council, unless excused by the Council, and shall have the right to take part in discussion only. 
• Responsible for developing and maintaining positive labor relations and negotiations of all collective bargaining agreements.
• Provides timely information and guidance to the City Council on issues that impact employees, citizens, businesses, economic development and other governmental entities.
• Assesses community and citizen needs and ensures objectives and priorities are focused on meeting those needs effectively, efficiently, and with high-quality municipal services.
• Provides leadership within the community and cooperatively develops special projects, ensuring implementation and completion.
• Attends meetings of various community organizations, providing positive communication and leadership between the City and its citizens.
• Serves as general manager of trusts in which the body of Council serves as trustees.
• Performs other related tasks as prescribed by law, ordinance, Charter or as directed by the City Council. 
• Must report to work on a regular and timely basis.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position.

REPORTING RELATIONSHIPS:

The City Manager is directed by the City Council.

The City Manager is responsible for all Departments in the City of Muskogee. 

QUALIFICATIONS:

Training and Experience:  Graduation from a four-year college or university with a degree in public or business administration, or a closely related field; and at least seven (7) years of progressively responsible experience in management and administration, preferably in municipal government; or an equivalent combination of training and experience.  Not required to be a resident of the City or State at the time of his/her appointment, but thereafter must reside within the corporate limits of the City during term of office. 

Knowledge, Abilities, and Skills: Knowledge of theory, principles, practices and techniques of organization design and development, long-range planning, public administration, public financing and budgeting, program and policy formulation, purchasing, and maintenance of public records.  Knowledge of  applicable state and federal laws and regulations governing the administration and operations of a municipal agency; organization and functions of an elected City Council; principles and practices of public personnel management and labor management relations; and the City’s personnel rules and policies.  Knowledge of social, political and environmental issues influencing program development and administration; principles and practices of sound business communications; and techniques of effective public relations.  Ability to plan, integrate and direct a broad range of complex municipal services and programs; define complex public policy, management and operational issues; perform complex analyses and research, evaluate alternatives and develop sound conclusions and recommendations; present proposals and recommendations clearly and logically in public meetings; and understand, interpret, explain and apply city, state, and federal laws and regulations governing the conduct of City operations.  Ability to exercise expert, independent judgment within general policy guidelines; prepare clear, concise and comprehensive correspondence, reports and other written materials; and establish and maintain effective working relationships with the City Council, all levels of City management, other governmental officials, community and civic organizations, employee organizations, employees, the media and the public.  Ability to exercise tact and diplomacy in dealing with highly sensitive political, public policy, community and employee issues and situations.   Skilled in the use of computers, word processing programs and office management functions.  

Physical Requirements:  The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements.  On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone.  Occasional sitting and and standing is required.  Occasional lifting and carrying of objects up to twenty (20) pounds.  Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements.  Vision, speech, and hearing sufficient to perform essential tasks.  Punctuality and reasonable attendance is essential.     Must submit to drug screening and fitness to work physical exam.

Licenses and Certificates:  Must possess a valid Oklahoma driver’s license or the ability to obtain one prior to employment. 

WORKING ENVIRONMENT:    Work in this classification is primarily indoors in an office environment.

Notice:  This classification is a “safety sensitive” position as defined by the United States Department of Transportation drug and alcohol testing regulations, the Oklahoma Standards for Workplace Drug and Alcohol Testing Act and/or the Oklahoma Medical Marijuana laws.  As a “safety sensitive” classification, you will be subject to drug and alcohol testing, including random testing.  Marijuana is one of the substances included in the drug panel screening.  Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.