Personal Assistant

Position Summary:

A discerning client in Palm Beach, FL, is seeking an experienced Personal Assistant to provide top-tier support in a hybrid role. The ideal candidate will have exceptional organizational skills, a proactive mindset, and a warm, professional demeanor. This role requires on-site presence 2–3 days per week, with flexibility to work remotely on other days.

 

Key Responsibilities

• Calendar Management: Oversee the principal’s calendar, schedule appointments, and maintain and prioritize task and call lists.
• Collaboration: Work closely with the Family Office team and household staff to ensure smooth operations.
• Travel Arrangements: Coordinate complex domestic and international travel, prepare detailed itineraries, and assist with contingencies such as canceled flights.
• Administrative Support: Draft correspondence, manage invitations, RSVPs, and reservations.
• Document Management: Handle renewals, registrations, and key documents.
• Event Coordination: Assist with the planning and execution of parties and events.
• Healthcare Tracking: Organize and track annual healthcare appointments, prescriptions, payments, and related documents.
• Expense Management: Liaise with the Family Office to reconcile monthly spending and coordinate bill payments.
• Personal Tasks: Run errands and handle various personal duties for the principal as requested.

 

Qualifications

• Proven experience supporting a high-level executive or private principal, with excellent, verifiable references.
• Highly efficient self-starter, skilled in managing multiple tasks and pivoting quickly to meet the principal’s needs.
• Discreet and anticipatory, with excellent judgment and problem-solving abilities.
• Superior oral and written communication skills.
• Highly organized, detail-oriented, and adept at planning ahead.
• Strong experience with PCs and MS Office Suite.

 

Schedule:

Generally Monday through Friday, from 8:00 am to 5:00 pm or 9:00 am to 6:00 pm with flexibility required for extended days and weekend hours.

 

Compensation

A salary range of $95,000 - $120,000 offered, depending on experience, with an excellent benefits package that includes health, dental, and vision insurance, PTO, paid holidays, a 401(k) and an annual discretionary bonus.

 

To Apply:

Please apply at www.mahlermatch.com for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.

 

 

 

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.