GRANT WRITER/EXECUTIVE ADMINISTRATIVE ASSISTANT

JOB POSTING:  Grant Writer/Executive Administrative Assistant

Full –Time – Monday thru Friday 8:30 A.M. – 5:00 P.M.

Grant Writer(GW) will identify, define, and develop funding sources to support existing and proposed program services.  The GW will work closely with the CEO in leading the development, writing, and submission of grant proposals and applications to Federal, State, Local, and Private funding agencies.  Subsequent grant management with the Finance Department with successful application.  The GW will coordinate collecting, analyzing, and reporting data on the performance activities to funding entities as required.

Essential Functions:

• Researches and identifies government (federal, state, local/county, corporate, foundation and private funding opportunities that are in line with the services and the mission of the organization. 
• Generates high-quality proposal, narratives, applications and supporting documentation consistent with requirements of each funding source
• Research, writes, and submits letters of inquiry, RFA, secures support letters
• Maintain primary responsibility with Finance-grant schedules and tracking grants
• Serves as a Liaison to all funders
• Follow-up status of submitted proposal
• Coordinates with Finance regarding Treasurer Information
• Develops and maintains with Finance a master file on pending grants and established contracts
• Become familiar of regulations and other matters of compliance with instructions and/or guidance.
• Participate with webinars and other communiques
• Remain up to date on current issues relative to grant proposal writing

Executive Administrative Assistant (EAA) provides high level administrative support to CEO; CMO; and Members of the Executive Team. Excellent verbal communication and time management skills to meet deadlines.  Experience with Zoom/Teams meeting presentation.  Highly confidential information.

Essential Functions:

• Answering Administrative E-mails
• Recording Meetings/Transcribing
• Presentation of Board Minutes- Monthly
• Lunch Order for Board Meeting- Monthly
• Communication with Board Members/Securing Signature- Board Chairperson      
• Preparing presentations for Executive Team Members- Zoom/Team Meetings
• CEO's Travel Arrangements- Conferences – Keeping track of itineraries
• Scheduling meetings, managing executive request
• Welcoming all visitors and interacting with them
• Preparing and editing documents, (Policy and Procedures, Memos, Invoices)
• Ordering office supplies- Monthly
• Assisting Finance Department Reconciliation of Assigned Invoices 

Education:  GW/EAA
High school diploma required

Bachelors' degree preferred

Master's degree preferred

Experience- Grant Writer- 3-5 years (GW)

Grant Writing experience, demonstrating track record of obtaining new funding opportunities

Comprehensive knowledge of research for Grants

Knowledge of grant application process, scoring criteria and funding cycles

Excellent writing and verbal skills

Highly organized and self-motivated

 

Experience – Executive Administrative Assistant 3-5 Years as (EAA)

 

Providing confidential executive administrative support to CEO, and other Executives

Experience with setting up Meetings- Zoom/Teams

Transcribing of recorded information for Minutes

Coordinating travel arrangements for CEO; and other Executive /Board Members  

Strong organizational, communication, and multitasking skills

Key point of contact and gatekeeper for the executive's day-to-day operations

 

 

The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the principal functions of the job and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Osborn Family Health Center is a Federally Qualified Health Center (FQHC), located in Camden, N.J, Equal Opportunity Employer.