In-Office Personal Assistant

Office-Based Personal Assistant to the Chairman – Downtown Milwaukee Real Estate Development Firm

A well-established real estate development firm based in downtown Milwaukee is seeking a proactive, professional In-Office Personal Assistant to support the Chairman with daily administrative needs, personal tasks, and home-related matters. This position will be a key role in assisting the Chairman in a variety of ways, including driving, running occasional errands, and liaising with house staff, and handling corporate assistant duties such as composing emails, drafting proposals and correspondence, and transcribing notes. The ideal candidate will enjoy a hands-on, personal working relationship and thrive in an environment that values the classic role of a Personal Assistant in a traditional office setting. This position is onsite, in office, five days per week.

 

Responsibilities:

• Provide comprehensive administrative support to the Chairman, ensuring the smooth operation of daily office functions.
• Assist with personal tasks, including driving the Chairman, running errands, arranging recreational and business travel, and helping with matters related to the home.
• Coordinate and liaise with the house staff on home-related needs and requests.
• Act as a gatekeeper for calls, emails, and correspondence, including drafting emails, memos, and letters from live dictation.
• Plan and prepare for meetings and events, including coordinating logistics such as scheduling, confirming attendance, arranging rooms, and managing technology and meals.
• Handle personal arrangements, including reservations, acquiring tickets, sending gifts, and organizing personal events.
• Assist in coordinating domestic and international travel, preparing itineraries, and reconciling expenses.
• Support with project management, preparing materials, and assisting with proposals, reports, and presentations.

 

Qualifications:

• At least five years of professional experience in an executive or personal assistant role.
• Strong interpersonal skills and an intuitive approach to supporting an executive in both professional and personal matters.
• Discretion, loyalty, and a high level of professionalism.
• Experience working closely with C-suite executives.
• Proficient in Microsoft Office Suite and other technology tools; fast and accurate typist; able to take live dictation.
• Some financial acumen, with the ability to prepare basic spreadsheets.
• Excellent organizational skills, with a strong ability to track deliverables and follow through on tasks.
• Flexibility and a willingness to do whatever it takes to make the day run smoothly, including providing personal support as needed.
• Bachelor's degree preferred but not required; at least two years of advanced education is required.

 

Schedule:

• Full-time, in-office, Monday to Friday from 8:30 am to 5:30 pm with occasional flexibility for extra hours as needed.
• This is an in-office position; remote work is not an option.

 

Compensation:

• Competitive annual salary of up to $95,000, depending on experience, plus a significant end of year bonus.
• Comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Life insurance
  • Long- and short-term disability
  • Health Savings Account
  • Flexible Savings Plan
  • 401(k) with employer match
  • 15 days of paid vacation, 8 paid holidays
  • Paid parking (in structure)

Immediate interviews available. Flexible start date.

 

To Apply:

Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted, and immediate interviews are available.

 

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.