Senior IP Docket and Annuity Specialist

UB Greensfelder has an opening for a full-time Sr. IP Docket and Annuity Specialist in the Intellectual Property Practice Group working on both Patent and Trademark matters in our Chicago office. This role is eligible for some hybrid work after the initial onboarding period.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit www.ubglaw.com. Our Business Begins With You®.

Responsibilities Include:

• Coordinate and arrange for payment of foreign and domestic patent and trademark annuity/renewal/maintenance fees
• Provide quality control and docket auditing for existing foreign and domestic patent, trademark, copyright, and general matters.
• Coordinate standardization and documentation of internal docketing SOPs for practice group reference and training purposes.
• Provide back-up support for primary docketing staff and for tracking all deadlines associated with that process.
• Manage the clearing of the daily global docket and has primary responsibility for docket maintenance and operation.
• Prepare special docket reports for attorneys and clients and assists in training staff on use of the docketing software.
• Manage external contractor support team

Qualified Applicants Will Have:

• 5+ years' patent/trademark docketing experience, preferably in a law firm setting.
• Knowledge of Pattsy database or comparable docketing database is required.
• High attention to detail with data entry and auditing of Intellectual Property resources to resolve complex docketing issues.
• Strong computing skills with the ability to quickly become proficient with new software tools is desired.
• Experience with Microsoft Office, particularly Excel, as well as a PDF program are required.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs.  If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.