Executive Personal Assistant to Visionary CEO
Executive Personal Assistant to Visionary CEO
Location: West Side, Manhattan (On-site required)
Availability: Full-time | Must be responsive evenings & weekends
Level: Senior Executive Support
Are you a high-level Executive Personal Assistant with unmatched organizational skills, discretion, and the ability to thrive in fast-moving, high-stakes environments? We are looking for a powerhouse EPA to support a multifaceted CEO whose life and work span industries and time zones.
About the Role:
This is not your standard EA position. You will become a true extension of the CEO—planning, coordinating, anticipating, and problem-solving across all aspects of her professional, personal, and family life. You will manage an ever-evolving calendar, coordinate complex travel, support family logistics, communicate with stakeholders at all levels, and serve as a trusted right hand.
Key Responsibilities:
- Masterfully manage a demanding calendar of business, personal, and philanthropic commitments
- Plan and coordinate domestic/international travel and high-level meetings
- Liaise with internal staff, external partners, vendors, and household personnel
- Draft clear, professional communications and manage sensitive correspondence
- Oversee logistics for CEO’s children’s school and extracurricular schedules
- Coordinate family logistics and household staff
- Maintain confidentiality and act with absolute discretion
- Help shape and uphold company culture and brand integrity
What You Bring:
- Bachelor’s degree
- 5+ years supporting senior executives in hybrid EA/PA roles
- Ability to think several steps ahead and handle multiple competing priorities
- Impeccable judgment, professionalism, and discretion
- Excellent written and verbal communication skills
- Outstanding organizational, time management, and interpersonal skills
- Capable of working independently, taking initiative, and contributing to a strong team
- Strong relationship builder who can work fluidly with a wide range of stakeholders
- Proficient in Microsoft Office Suite and modern productivity tools
- Flexible, highly responsive, and committed to excellence in a 24/7 environment
Why Join Us?
You will play a critical role in amplifying the impact of a remarkable leader—one whose work touches innovation, creativity, and social good. This is a career-defining opportunity for an EA who wants to operate at the highest level and make a real difference.
Schedule:
- Generally, Monday - Friday, 9:00 am to 6:00 pm with a 24/7 mindset and availability. Flexibility is key.
Compensation:
- Annual base compensation range of $200,000 to $225,000 depending on experience
- Annual discretionary bonus and full benefits
- If your compensation requirement is more, please explain in a short letter why we should consider your application. All resumes will be held in strict confidence.
To Apply:
- Please send a one-page letter of introduction and your resume at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
- Our client would like to complete the hiring process by September 1, understanding that a notification process will follow.
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