Estate Manager For Newport Beach

A private client in Newport Beach is seeking an experienced and detail-oriented Estate Manager to lead the day-to-day operations and staff management across multiple luxury residences. This role requires close collaboration with the Principal and their business representative to ensure a seamless and elevated daily experience for the Principal.

This role requires someone who is extremely proactive, detail-oriented, calm under pressure, flexible, and able to function with a 24/7 mindset.

Responsibilities:

• Hire, train, supervise, and support all household staff, including housekeepers, groundskeepers, and external vendors.
• Oversee daily household operations, including scheduling and maintaining the highest standards of service.
• Manage property maintenance, renovations, and construction projects.
• Plan and execute events, ranging from intimate family gatherings to large-scale functions.
• Coordinate the Principal's schedule and travel in collaboration with personal assistants.
• Represent the Principal professionally in all interactions with vendors, family office staff, and external parties.
• Maintain detailed household inventories, house manuals, operational systems, and vendor relationships.
• Provide regular project updates and status reports to the Principal and her representative.
• Lead special projects and support strategic household initiatives as needed.

Qualifications:

• Minimum 5+ years in a senior-level estate or household management role with excellent references from prior employers.
• Proven experience with staffing, vendor management, budgeting, and event coordination.
• Strong interpersonal, leadership, and communication skills.
• Tech-savvy; proficient in Microsoft Office.
• Prior experience working in Orange County with a well-established network of local vendors and service providers.
• Maintains a polished and professional demeanor.
• Physically able to perform all duties, including lifting up to 20 lbs. and standing/walking for extended periods.
• Valid driver's license and clean driving record; must pass a background check and drug screening.
• Must be legally authorized to work in the U.S.

Schedule:

Monday through Friday. Flexibility required for evenings, weekends, and travel as needed.

Compensation:

Annual Salary between $200K - $225K to commiserate with experience. Qualifications and expectations with an annual discretionary performance bonus of up to 25% after first year of service.

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

 

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