Executive Personal Assistant in Newport Beach
Position Summary: A prominent Newport Beach-based principal is seeking a highly skilled and polished Executive Personal Assistant to provide direct support in a fast-paced, dynamic environment. This is a unique opportunity to step into a critical right-hand role supporting a high-level executive with exceptional standards and a full schedule.
This position requires someone who thrives under pressure, communicates with professionalism and grace, and can manage competing priorities with ease. You'll be responsible for calendar management, handling high-level correspondence, coordinating appointments, managing personal tasks, and ensuring nothing falls through the cracks.
Responsibilities:
- Serve as a gatekeeper and coordinator for the principal's complex and fast-moving schedule
- Draft and respond to correspondence (email and handwritten notes) in the principal's voice and preferred formal tone
- Route legal documents and lease agreements for review/signature (no legal expertise required)
- Run occasional errands and manage personal and household-related requests
- Coordinate contributions and donations, including event sponsorships and charitable giving
- Occasionally work evenings or weekends, depending on the principal's needs
- Maintain a strong, professional presence in both office and home office settings
Qualifications:
- 7+ years of experience supporting a senior executive in a high-touch, fast-moving environment
- Highly organized and proactive, with excellent attention to detail
- Graceful under pressure, even-tempered, and confident handling shifting priorities
- Impeccable writing skills with the ability to mirror a formal and gracious communication style
- Flexible and available beyond standard work hours when needed
- Professional appearance and demeanor; polished but approachable
- Proficiency in Microsoft Outlook is a must
- Experience supporting a principal in a private or family office setting
- Local to Newport Beach or within a short commute
- Comfortable working in close proximity with another Executive Assistant — team chemistry is valued
Schedule: Monday–Friday with occasional evening/weekend availability required
Compensation: $140,000–$160,000 base + 10% annual bonus
To Apply:
Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.
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