CHIEF DEPUTY TREASURER

JOB SUMMARY:

The primary responsibility of this position is to supervise, administer and manage day-to-day operations with limited supervision from the County Treasurer.   The position requires the ability to read and understand State Statute and perform a variety of complex and specialized duties with an emphasis on accuracy and detail.  The Chief Deputy is responsible for performing all duties of the County Treasurer as well as The Public Trustee in a temporary absence of the Treasurer & Public Trustee.

JOB DUTIES:

• Abide by all State Statute and County policies and procedures.
• Receive and post-tax payments and other miscellaneous income received
• Balance receipts and prepare daily bank deposits.
• Compile, check, balance and prepare various monthly reports and distribute funds to proper entities.
• Compile, check, balance and prepare various reports to other state and local entities as required.
• Assist the public in person and on the phone.  Must provide technical information that might require interpretation of policies, procedures, regulations and documents related to the Treasurer’s Office.
• Prepare, review and process a variety of documents requiring accuracy and detail.  Must have knowledge of State Statutes and departmental procedure.
• Prepare and process Treasurer’s Deeds including; research, data entry of information, balancing monthly fund and preparing deeds.
• Handle daily banking and warrant procedures.
• Handle all bankruptcy filings.
• Help develop and maintain efficient office procedures and assure policy is followed by staff.  Also must train and monitor members of staff.
• Must collect property taxes by distraint and Tax Lien Sale when necessary.
• Must perform all duties of the County Treasurer & Public Trustee in the absence of the Treasurer and Public Trustee.
• Perform any other related job duties as assigned by County Treasurer.

MINIMUM JOB REQUIREMENTS:

REQUIRED EDUCATION:

Must have a High School diploma or equivalent.  Combination of education and experience in accounting/finance is desired.

REQUIRED EXPERIENCE:

• 4 years of general office experience – typing, spread sheets, use of calculators, and bookkeeping skills

REQUIRED KNOWLEDGE, SKILLS, & ABILTIES:

• Requires the knowledge and ability to independently and accurately accomplish tasks and projects of a complex nature in a variety of situations. 
• Must be able to learn specialized computer system
• Proficient in public relations, problem solving and decision making
• Must have journey-level grammar skills
• Must be proficient with computer, scanner, fax machine, phone, calculator, & copy machine
• Must have the ability to handle large amounts of cash and make change accurately 
• Must have the ability to research state statute, federal and local laws
• Must be able to organize work, set priorities and meet critical deadlines with a minimum of supervision
• Requires the ability to maintain a high level of professionalism, honesty, and integrity 
• Ability to accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives including effective written and oral communication; ability to keep customers, subordinates, peers, and supervisors informed; and the ability to listen. 
• The knowledge and ability to define problems, collect data, establish facts and draw valid conclusions. 
• The job requires heavy public contact both in person and on the telephone.  This contact can sometimes be of a hostile nature and requires the ability to maintain courteous and effective working relationships with the public, County departments, co-workers and other agencies. 

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Work is performed in an office environment and includes:  walking, standing, bending, twisting, stretching, keyboarding, and sitting for long periods of time.  Hearing voice conversation is essential and clear vision at 20 inches or less and up to 20 feet or more, use of corrective lens wear is acceptable.  Must be able to lift and carry up to 30 pounds. 

LICENSE OR CERTIFICATE REQUIREMENTS:

Must be able to be bonded

NECESSARY SPECIAL REQUIREMENTS:

Must have working telephone – can be either cell or home phone. 

Must pass background check:  Criminal and Financial

Conviction of a crime will not be an absolute bar to employment

Required legal authorization to work - United States citizenship or legal authorization to work in the United States 

SUPERVISORY:

When elected official is out of the office, acts in the place of by instructing, delegating, and reviewing the work of lower classified employees. 

The above statements are intended to describe the general nature and level of work. 

They are not intended to be an exhaustive list of requirements, duties and responsibilities.  Clear Creek County provides reasonable job-related accommodations for disabled persons.