Staff Scheduling Specialist-I/DD

1. ORGANIZATIONAL RELATIONSHIPS                                            

Position Title: Staff Scheduling Specialist

Position Number:                                           Date:   

Employee:

Work Unit: Primus I/DD                                               County: Dougherty

 

Immediate Supervisor's Title:  CEO

                                               

1. QUALIFICATIONS (including physical requirements)

High school graduate or equivalent. College preferred. Busic office and computer skills. Excellent Interpersonal skills along with advanced telephone customer service skills. Excellent organizational skills and ability to handle fast paced office environment. Must be able to work independently and demonstrate sound judgment. Must be able to deal effectively with the demands of the job.

 

1. EQUIPMENT THAT REQUIRES SAFE AND EFFECTIVE USE:

(Include emergency equipment, treatment equipment and high risk equipment)                                                                                         

1. BLOODBORNE PATHOGEN CATEGORY (check one)                            

____ Employee routinely performs tasks that involve exposure to blood or other potentially infectious material as part of their assigned duties (Category I).

____ Employee performs assigned tasks which does not involve exposure to blood or other potentially infectious material, BUT employment may require performing unplanned category I tasks (Category II).

__X__ Employee performs assigned tasks which involve no exposure to blood or other potentially infectious material AND performance of category I tasks are not a condition of employment (Category III).         

               

1. MANDATORY TRAINING CATEGORY (Check One)

__x__ Administrative        __x__ Direct Care        ____ Medical     

                                                               

1. PERFORMANCE IMPROVEMENT

Aspire Behavioral Health and Developmental Disability's goal is to continually improve the delivery of service by improvement of consumer outcomes and satisfaction.  All employees have a role in performance improvement and are expected to interact collaboratively with co-workers and other contacts to provide consistent, high-quality, consumer-focused services.

                                                                               

1. ASSIGNED DUTIES

DESCRIPTION OF WORK DUTIES AND RESPONSIBILITIES: (Type in or attach current description of duties.  Employees are expected to perform their work in a competent and efficient manner.  Include % of time).

The Staffing Scheduling Specialist will be responsible for staff scheduling of all DD residential staff and aides. May provide other DD administrative support duties.

Duties Include:

• Coordinate and maintain residential staff scheduling, ensuring adequate coverage through scheduling systems and direct communication with staff and managers.
• Ensure compliance with agency staffing policies and procedures.
• Oversee timekeeping processes: verify/approve timesheets, monitor attendance/call-outs, and manage overtime and mileage reports.
• Collaborate with billing to reconcile and correct EVV submissions; assist with monitoring failed claims/activities.
• Maintain up-to-date staff and training rosters; schedule and communicate required training (T&L, Primus).
• Facilitate recruitment efforts including interviews, hiring, transfers, and roster updates.
• Manage administrative tasks such as scheduling medical appointments, updating HRST, SSI, and DFCS documentation.
• Act as liaison between direct care staff, supervisors, and personnel; participate in weekly staffing meetings.
• Submit weekly attendance and overtime reports.
• Perform additional duties as assigned.