Accounts Payable Associate

Position Summary:

The Accounts Payable Associate is responsible for all accounts’ payable transactions, subject to overview by the Corporate Controller.  A strong accounting background is required as this position is a critical component of the monthly closing process. The work is governed by general direction and established procedures.

Accountabilities:

• Reviews all invoices submitted in Concur for proper documentation then approves invoices for extraction to Accounts Payable system.
• Processes check-run twice weekly and prepares manual check when necessary.
• Maintains and updates the vendor listing as well as the Master Contractors’ File.
• Works with the supervisor during the month-end closing and processes monthly accruals and amortizations.  Works closely with various departments in gathering, organizing, and analyzing monthly accruals.
• Monitors the daily bank transactions report generated by the Controller against any fraudulent charges in our bank accounts. Likewise, prepares the daily cash status for the Controller & Assistant Treasurer and helps monitor payment timing and cashflow control.
• Enters wire and ACH payments.  Works with bank representative to handle problems or issues as they arise.
• Reconciles the Miscellaneous Bank Account and Transfer Account to General Ledger monthly.
• Answers queries within and outside of the Department as well as from clientele.
• Serves as back-up for Accounts Receivable when necessary and Payroll.
• Works with Controller to analyze and resolve monthly variances, as well as other projects as they arise.
• Prepares and updates payment schedule and sends to the Controller for approval.
• Works closely with the Controller in providing support in working with the outside auditors during the various company audits.
• Reconciliations for Singapore and Hong Kong Bank accounts, American Express charges, cash advances, bill to other company, various accounts receivable, deposit account, receivable/postage, hotel deposits and outstanding checks.
• Importing invoice extracts to Solomon and posting same.
• Amortization processing.
• American Express monthly statement report to process in Concur.
• 1099 reporting and vendor mailing, also sending necessary forms to the IRS.
• Annual filing for Certificate of Residency.

Qualifications:

• Bachelor's degree in Business or Accounting or equivalent years of experience.
• Knowledge of Excel, Outlook, and MS Word.
• Working knowledge of Microsoft Solomon software or similar accounting software.
• Self-starter with proven ability to identify issues, problem solve, multi-task and meet deadlines.
• Excellent interpersonal and time management skills
• Strong communication skills are a necessity as this position interfaces with internal and external customers daily.