Accounts Payable Manager

Accounts Payable Manager

Supervisor: VP, Corporate Controller                                    Status: Exempt

Lakefield Veterinary Group is a rapidly growing national network of veterinary practices and hospitals strategically located across the U.S. We provide comprehensive services that support pet health throughout all stages of life, including preventive care, emergency services, specialty care, grooming, and more. Our expansion is driven by acquisitions, where we preserve and honor the independence and local legacy of veterinarians who wish to transition their practices.

 

We believe that how we treat pets and clients, our team members, and our communities' matters, and the way we consistently approach our work with both passion and compassion is by using our core set of values to guide us every day, every time. Our values are:

• Do the Right Thing. Every Lakefield Team Member is empowered to make the right decisions for the pet, the client, and the practice.
• Fun! We believe having pets is fun and caring for them should be, too. Infusing fun, camaraderie, and a sense of humor into our day-to-day is part of the Lakefield culture.
• Wow Service. Along with providing exceptional care to pets, we are committed to going above and beyond for our clients.
• Respect. Our relationships with our clients, vendors, and fellow Team Members are built on a foundation of respect.
• Learning. We never stop looking for ways to learn and grow. We welcome new ideas and perspectives and offer learning and development opportunities to Team Members in every part of our organization. 

We are seeking a dynamic Accounts Payable Manager to lead and develop our AP team in delivering accurate, timely, and scalable payables processing for our rapidly growing network of veterinary hospitals. This role combines strong operational expertise with a passion for staff development, cross-training, and building collaborative relationships with hospital administrators and corporate departments.

Position Summary

The Accounts Payable Manager oversees the full AP function, ensuring accuracy, timeliness, and a strong control environment. This role emphasizes staff training and cross-training, proactive communication with hospitals, and collaboration with corporate departments to handle overhead invoices (corporate, capex, and HR). The AP Manager also prepares reconciliations, reviews KPIs, and monitors AP aging to ensure operational excellence.

Duties and Responsibilities

Leadership & Staff Development

• Lead, mentor, and cross-train AP staff to ensure coverage of all functions, including manager-level tasks.
• Foster a collaborative, high-performance culture focused on accuracy, efficiency, and professional growth.
• Provide regular coaching, performance feedback, and professional development opportunities.

Invoice Processing & Corporate Interaction

• Oversee end-to-end AP processing, including vendor invoices, corporate credit cards, petty cash, and expense reports.
• Serve as the key point of contact for hospital administrators to ensure timely invoice processing and quick resolution of inquiries.
• Manage corporate overhead invoices (corporate, capex, human resources) and ensure proper coding and approval.
• Ensure vendor data integrity, GAAP compliance, and adherence to expense management policies.

Financial Controls & Reporting

• Prepare monthly AP reconciliations, resolve discrepancies, and maintain an audit-friendly control environment.
• Review AP Key Performance Indicators (KPIs) and AP aging to identify issues, trends, and improvement opportunities.
• Support financial close activities, including accruals, reconciliations, and determining appropriate product costs and prepaid items.
• Implement processes and technology improvements to enhance scalability and reduce cycle time.

Systems & Tools

• Utilize Microsoft Dynamics GP, Nexus, SAP Concur, and other AP tools to optimize efficiency.
• Lead initiatives to automate and standardize AP processes for consistency across 80 locations.
• Perform advanced Excel analysis to support data-driven decisions and reporting.

Qualifications and Skills

• Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Minimum 5+ years of progressive AP experience, including 2+ years in a supervisory or managerial role.
• Experience in a multi-location or rapidly growing organization preferred.
• Experience in Microsoft Dynamics GP, Nexus, SAP Concur, and MS Office (Excel expertise required).
• Exceptional written and verbal communication skills; proven ability to interact effectively with hospital administrators, vendors, and corporate staff.
• Strong leadership, organizational, and analytical skills with a focus on timeliness, accuracy, and process improvement.

Benefits:

Job Type: Full Time Salaried Exempt

Compensation: $80,000 to $110,000
Location: Kent, WA Hybrid 3 days per week in office

Benefits:

PTO

Employee Assistance

401(K)

Medical 

Dental

Vision

Voluntary Life and AD&D insurance, long-term care, Accident, Critical Illness, and Hospital Indemnity Employer Paid Life and AD&D

Employer Paid STD and LTD

Bonuses based on Individual and Company Performances